About Us

We help teams turn knowledge, onboarding and learning into a strategic advantage. Psychology-led learning design meets AI-powered knowledge systems; for teams who can’t afford slow onboarding, lost knowledge and culture drift.

Our Story

HiveMind Academy started with a simple question: why is it so hard for smart organisations to share what they know?

We began with data literacy programmes and quickly saw the same pattern everywhere: scattered documentation, overloaded onboarding, and critical know-how stuck in people’s heads.

Onboarding isn’t a “one and done” checklist; it’s a dynamic, context-sensitive system that has to adapt to role complexity, culture and constant change.

WHAT WE DO

We combine consulting, learning design, and technology into one connected offering

Pillar 1 – Psychology-led Consulting

Pillar 1 – Psychology-led Consulting

We start by understanding your people, culture, and existing ways of working. Through interviews, workshops, and systems reviews, we surface the real barriers to knowledge sharing, onboarding, and learning.

Pillar 2 – Knowledge Architecture & Systems

Pillar 2 – Knowledge Architecture & Systems

We co-design a central, AI-supported Knowledge Management System: role-based information architecture, single sources of truth, and integrations with your existing HR and IT stack. The goal: fewer platforms to chase, easier access to the right information, and analytics you can actually act on.

Pillar 3 – Adaptive Onboarding & Journeys

Pillar 3 – Adaptive Onboarding & Journeys

We design onboarding and learning journeys that are role-specific, paced and emotionally intelligent. Think microlearning instead of firehoses, sentiment-aware nudges instead of nagging reminders, and clear pathways that help people move from new joiner to confident contributor faster.

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Our Mission

We help organisations move from ad-hoc, person-dependent systems to structured, scalable knowledge ecosystems.

Our work is designed to drive:

  • Check IconFASTER ONBOARDING

  • Check IconBETTER KNOWLEDGE ACCESS

  • Check IconSTRONGER CAPABILITY AND CULTURE

Our mission is to build emotionally intelligent, adaptive systems that respect how humans actually learn, supporting neurodiverse teams, hybrid working, and continuous change.

Together with our clients, we’re navigating the future of work by designing how knowledge flows within it.

Who We Work With

JOIN THE HIVE

Who We Work With

We work best with organisations that are growing, changing or both.

If your people say “everything lives in ten different places” or “I’m still not sure what ‘good’ looks like in this role”, you’re our kind of client.

Remote-first and hybrid teams who need consistent onboarding and knowledge access across locations.

We help distributed teams bridge the gap between locations, ensuring that culture, processes, and knowledge are accessible to everyone, regardless of where they work.

SMEs and scale-ups (50–500 people) where founders and early leaders can’t be the knowledge hub anymore.

As you scale, oral tradition breaks down. We help you build the systems that let you grow without losing the agility and shared understanding that got you here.

HR, L&D and People teams who want onboarding to be more than a compliance exercise

We partner with People teams to transform onboarding from a logistical headache into a strategic lever that drives engagement and retention from day one.

Regulated and complex environments where getting people up to speed safely and confidently really matters.

In high-stakes industries, clarity is safety. We design knowledge systems that ensure compliance without sacrificing usability or speed.

Our Team

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Madalina Mihailescu

Founder Chief Executive Officer

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Andrei Tapurin

Co-founder Chief Technology Officer

Our Values

We're Curious

Curiosity drives our work with clients. We ask why things are done a certain way, how people really experience onboarding and where knowledge gets stuck – so we can design systems that genuinely serve the teams who use them.

We're Collaborative

We co-create with HR, IT, leaders and end-users. The best knowledge systems are built with, not for, organisations and we treat every project as a partnership where expertise is shared on both sides.

We're Adaptable

Onboarding and knowledge are never “one and done”. We design for change; new tools, new roles, new regulations and build feedback loops so your systems stay useful as your organisation grows.

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